One canonical record per real thing
A company, a person, a facility, a program, a contract: each has exactly one record, whatever it has been called. Former names are kept. Records that relate are linked rather than folded together, because merging two real things falsifies both.
exampleA supplier that changed its name twice keeps one identifier; the two former names still resolve to it.
A cited, verbatim, dated source behind every value
Every value points at the sentence it was read from, quoted word for word, with the page or address, the date it was observed, and a retained copy of the document. A paraphrase is not a citation and is not accepted as one.
exampleA phase reads Phase 2 because a registry record version 9, read on 11 March 2026, says so in those words.
Unknowns declared, never blank
Where there is no evidence, the record says so in words: not found, blocked, or not applicable, each with a reason and the record of what was searched and when. An empty cell is never emitted, because a blank reads as a negative.
exampleA readout date with no published source reads not found, and lists the four sources searched and the dates.
Any past state reproducible
Nothing is overwritten. Every value carries the date it was observed and the date it entered the record, so the record as it stood on any past day can be reproduced and read again, together with the sources that supported it that day.
exampleThe brief you sent in March can be reproduced in September, with the source each line rested on then.